ABSTRACT SUBMISSION GUIDELINES
The Abstract Submission has been closed as of 22 March. Authors may overview submitted abstracts in the Conference Portal .
Review results have been sent to all Abstract presenters & submitters and all Panel and Roundtable Chairs & Submitters on 5 May.
For any questions related to the abstracts, any changes, or conference programme please refer to firstname.lastname@example.org.
Overview of deadlines
Abstract submission opens
Abstract submission deadline
Acceptance Emails Sent / Registration Opens
Registration deadline for participants in the programme
Online programme published
1. Abstracts are to be submitted electronically via the online submission system by 21 March 2022.
Abstracts received via fax, e-mail, or received after the deadline will not be accepted and therefore will not be considered for the programme.
2. Submitters may submit up to two paper abstracts and two panel or roundtable abstracts. Any abstracts submitted over the limit will not be considered.
Please note, that there will be a participation limit of four contributions per participant – whether as a paper giver, roundtable speaker, or chair/discussant (any of these roles counts as one contribution).
3. There are two separate submission platforms, one for individual paper submissions and one for panel submissions and roundtable submissions. However, the abstract formatting requirements are the same for all of them.
Each submitter/ author needs to select the submission platform first when logged into their account and only then can proceed with the submission itself.
This year, an online one-day pre-conference will be organized (the date is yet to be confirmed).
Authors interested in taking part should select Online Section as the preferred thematic section in the submission process (see the overview of sections here).
PANEL AND ROUNDTABLE PROPOSALS
- A panel session lasts 90 minutes and incorporates 5 paper presentations and generally (but not always) includes discussant comments as well as Q&A.
- The submitter uploads the panel description first and then the content of the panel (panel papers + roles).
- Each panel consists of 1 chair, 5 panel papers, and 1 discussant (a discussant is optional, subject to section chairs' approval).
- Roundtable submission
- A Roundtable is a freer form discussion around a common theme with 5-6 participants.
- The submitter uploads an overall roundtable description (which includes a one-sentence description of each participant’s likely contribution) and then the content of the roundtable.
- Each roundtable consists of 1 chair, a maximum of 6 presenters, and 1 discussant (a discussant is optional, subject to section chairs' approval).
- It is ultimately up to the Section Chairs to decide whether they wish discussant functions to be undertaken in their sections (in keeping with convention) or not (in order to create more time for Q&A) and they thus reserve the right to amend the function as stated in the abstract – and will inform the submitter if they do so.
- The Section and Programme Chairs further reserve the right to re-assign chairs/discussants should there be a clash, or should a participant exceed their maximum number of appearances.
- PhD researchers should not be nominated or nominate themselves to be chairs/discussants of panels.
- The panel chair oversees the smooth functioning of the panel. This involves providing clear instructions to each speaker before the start of the panel about their allotted time, making sure that each speaker keeps to their time, and moderating audience questions and discussions. It is the responsibility of the panel chair to ensure adequate time for discussions. The discussant’s task usually involves three things: a) discuss important takeaways from the panel, b) highlight key insights of each paper, and c) provide pointed critiques and suggestions. We encourage detailed feedback on papers to be provided by email after the event. The panel chair decides the time allotted to the discussant, but this is usually not more than 10 minutes.
- All panel/roundtable submissions, including individual paper abstracts, must be formatted as per the requirements below. Submissions must include the presentation title, the abstract text, and full co-authors list with their affiliations and e-mail addresses.
It is generally expected that the chair uploads the abstract for the panel/ roundtable as well as all for the individual papers. They are also considered to be the contact person for the whole panel/roundtable, and any communication related to the panel/roundtable will be therefore held with the submitter.
INDIVIDUAL PAPER SUBMISSIONS
- Submit your abstract, title, personal information, etc., according to the format in the submission system and take account of the guidelines below.
- Choose a preferred and an alternative section to submit your paper to from the list below.
Abstracts are to be submitted into one of the following thematic sections.
- Abstracts can be amended in the online submission system until the deadline of 21 March 2022.
- All submitted panel, roundtable, and paper abstracts will be subject to a review process after the abstract submission deadline. Abstracts will be reviewed by the Section Chairs under the overall guidance of the Programme Chairs.
- Accepted abstracts will form part of the final conference programme and as such will be presented onsite. Abstracts not suitable for display will be rejected. Please have your abstract checked for correct spelling, punctuation, grammar, and formal structure. The organiser reserves the right to edit abstracts prior to display if necessary.
- All presenting authors will receive an acceptance/rejection notification via e-mail by 5 May 2022.
- All presenting authors are obliged to register by 3 June 2022. Those presenting authors who are not registered for the Conference by the deadline will not be included in the final programme.
- Programme will be formed only from registered authors and will be published online by 4 July 2021. The Section and Programme chairs reserve the right to make any further changes.
- By submitting an abstract the author(s) are agreeing to the display of the abstract in connection with the conference on the EISA website and the conference app. It is understood that they are not relinquishing copyrights to the Conference or EISA.
- Each year EISA receives many more applications for places at each of our events than places we have available. We, therefore, make the commitment to attend and participate in our events seriously. If you are an accepted participant but cannot attend the conference, please inform the conference organisers as soon as possible.
- All abstracts must be written in English.
- When submitting your abstract, consider and choose both a preferred section and an alternative section in case the abstract will not be considered suitable for the preferred section.
- The abstract title is limited to 150 characters and should be written in Sentence case: without capital letters except where commonly used (e.g. This is the title of my abstract for presentation at EISA PEC 2022 in Athens).
- Up to 10 authors can be listed under one abstract (including presenting author).
- The maximum abstract length is 1800 characters.
- The submitter will be asked to upload a short presenting author’s biography (up to 600 characters), which may be later published within the PEC online programme and the conference app and will help the chairs to introduce the speaker during the session.
- No pictures/tables/charts are allowed within the abstract text.
- No additional files may be uploaded.