REGISTRATION GUIDELINES

All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to a medical institute with high security and privacy settings as email may be transferred to junk folders.

Each participant will receive a Registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details.

 

Contact Information

For any questions you may have in relating to registration please don’t hesitate to contact the EISAPEC22 Secretariat on registration.pec22@eisa-net.org

REGISTRATION FEES

 

Regular registration for in-person conference 

EISA Members*
220,00 EUR
PhD students**
150,00 EUR
Non-EISA members
380,00 EUR

Regular registration fee applies for in-person participation at the conference to be held 1-4 September. Programme will be not streamed and virtual participation will be not possible.

* All EISA members are entitled to get a reduced registration fee for our events. To qualify for the respective fee membership must be valid during the Conference dates. For information about the EISA membership, please visit the membership section on our website.
**PhD Student rate is available only for participants attending a university or institute of higher education as a PhD student. Students must provide proof of their student status.

All above fees include local VAT 24%.

 

 Registration for the pre-conference virtual section***

EISA Members*
60 EUR
PhD students**
30 EUR
Non-EISA members
120 EUR

*** Virtual section participants will not be able to stream in-person panels and roundtables during the main event.

Pre-conference registration fee applies for a virtual section, which will take place the day before the main conference (31 August 2022). To participate at the main in-person conference in Athens, register for the Regular registration fee.

Valid VAT Number will be requested and validated during the online registration process. For more information please click here.

 

All registration deadlines are based on the end of the global day for the date noted. Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.

Unpaid or partially paid registrations will not be considered as valid until paid in full.

Registration Fees for the on-site conference include:

  • Admission to all onsite sessions
  • Access to the exhibition area
  • All official documentation
  • Grand Reception
  • Coffee Breaks

On-site Registration

On-site registration will be possible.

Group Registrations

Group registrations cannot be processed online under one email address identification; each participant needs to have their own profile set up with a unique email address. When registering more than ten participants under one company identity/invoice, please Contact the Secretariat to determine the preferred invoicing setting.

Socials

All participants are kindly asked to re-confirm or pre-register for the following event in order to be able to attend.

Grand Reception

Saturday, 3 September 2022

Ticket: Included in the registration fee

Reception includes complimentary food and drinks.

EISA Mobility Fund

The EISA Mobility fund will support participants at EISA PEC 2022 with a travel grant of 300 EUR. Please note that all applying participants have to be register for the event, the application is connected to the Online Registration Form.

For more information about the funds, visit EISA’s Mobility fund’s page. Deadline for receiving the applications is 25th May 2022.

Confirmation

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, go to Online Registration Form.

Registration for Sponsors and Exhibitors

Please contact the Sponsorship and Exhibition Manager directly: barbora.smejkalova@c-in.eu

 

Payment Details

All fees are to be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

Registration fees are collected on behalf of EISAPEC22 by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

Online Payment by Credit/Debit Card

The preferred method of payment is payment by card online via our secure payment gateway:

WORDLINE – Payment Solution by WORDLINE Services.

Online payments service provider – WORDLINE.

 Accepted Credit / Debit Cards
 

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

By Bank Transfer

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 11 August 2022. After this date, all payments can only be done by credit/debit card. 

Beneficiary CZECH-IN s.r.o.
Beneficiary address 5. května 65, CZ-14021 Prague 4, Czech Republic
Bank KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number 51-0903490207/0100
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX
PAYMENT REFERENCE Name, Surname and Registration number

Final Invoice

  • The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.
  • The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details)

Any change of such details (name, address, VAT number etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee

Cancellation of Registration

  • Until 21 June 2022 – 20 EUR administrative fee will be deducted from all refunds
  • From 22 June 2022 until 2 August 2022 – 50 % of the fee will be refunded
  • From 3 August 2022 no refund can be processed

General Cancellation Conditions

  • All cancellations must be notified in writing (by email or by fax) to C-IN and cannot be done online or over the phone
  • Requests for refunds made after 4 September 2022 will not be considered
  • For any change of name, a fee of 20 EUR will be charged

Insurance

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Cancellation or Modification of the Meeting Due to Force Majeure

In the event of a force majeure situation, CZECH-IN s.r.o. reserves the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN s.r.o. which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, COVID-19, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism. 

Data Privacy and Security

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.

Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301

VIRTUAL ACCESS

 

source elements.envato.com

VIRTUAL ACCESS

PEC22 will be organised on-site in Athens along with a virtual section, which will take place the day before the main conference (31 August 2022). We are excited to return to a face-to-face conference setting and will be working closely with our local organisers at Panteion University to create a safe and inclusive meeting space for our members. We will closely follow the public health and safety guidance issued by local authorities and the University throughout the conference. The full details of the conference health and safety measures will be published on our website in due course.

While we are looking forward to meeting our members in Athens, we also think it is imperative to increase access options for colleagues who may not be able to physically travel to attend PEC22 in person. The overwhelmingly positive feedback we have received from virtual PEC21 participants underlined the importance and viability of offering a virtual meeting and discussion space. In order to welcome as many colleagues as possible, we therefore decided to organise a 1-day virtual section to complement the on-site conference. Those who wish to participate digitally will be able to submit their abstract proposal exclusively to the virtual section once the general call opens in January 2022. Unfortunately, due to infrastructural limitations, virtual participants will not be able to stream in-person panels and roundtables during the main event. As such, we will institute a significantly reduced registration fee for members who prefer to attend the virtual section. In-person attendees will have access to all main events in Athens, including the Grand Reception and the General Assembly.